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Citing in APA Format: In-Text Citing/Examples

This guide will assist you in citing electronic and print resources. Each tab will indicate the type of resource and how to cite.

In-Text Citations

In-Text Citations: The Basics

Reference citations in text are covered on pages 169-179 of the Publication Manual. What follows are some general guidelines for referring to the works of others in your essay.

Note: APA style requires authors to use the past tense or present perfect tense when using signal phrases to describe earlier research, for example, Jones (1998) found or Jones (1998)has found...

When using APA format, follow the author-date method of in-text citation. This means that the author's last name and the year of publication for the source should appear in the text, for example, (Jones, 1998), and a complete reference should appear in the reference list at the end of the paper.

 

If you are referring to an idea from another work but NOT directly quoting the material, or making reference to an entire book, article or other work, you only have to make reference to the author and year of publication and not the page number in your in-text reference. All sources that are cited in the text must appear in the reference list at the end of the paper.

 

In-text citation capitalization, quotes, and italics/underlining

  • Always capitalize proper nouns, including author names and initials: D. Jones.
  • If you refer to the title of a source within your paper, capitalize all words that are four letters long or greater within the title of a source: Permanence and Change. Exceptions apply to short words that are verbs, nouns, pronouns, adjectives, and adverbs: Writing New MediaThere Is Nothing Left to Lose.

    (Note: in your References list, only the first word of a title will be capitalized: Writing new media.)

  • When capitalizing titles, capitalize both words in a hyphenated compound word: Natural-Born Cyborgs.
  • Capitalize the first word after a dash or colon: "Defining Film Rhetoric: The Case of Hitchcock's Vertigo."
  • Italicize or underline the titles of longer works such as books, edited collections, movies, television series, documentaries, or albums: The Closing of the American MindThe Wizard of OzFriends.
  • Put quotation marks around the titles of shorter works such as journal articles, articles from edited collections, television series episodes, and song titles: "Multimedia Narration: Constructing Possible Worlds"; "The One Where Chandler Can't Cry."

From The Purdue Owl

Examples of In-Text Citations

Citing an Author or Authors

A Work by Two Authors: Name both authors in the signal phrase or in the parentheses each time you cite the work. Use the word "and" between the authors' names within the text and use the ampersand in the parentheses.

Example:
Research by Wegener and Petty (1994) supports...
(Wegener & Petty, 1994)

 

A Work by Three to Five Authors: List all the authors in the signal phrase or in parentheses the first time you cite the source. Use the word "and" between the authors' names within the text and use the ampersand in the parentheses.

Example:
(Kernis, Cornell, Sun, Berry, & Harlow, 1993)

In subsequent citations, only use the first author's last name followed by "et al." in the signal phrase or in parentheses.

(Kernis et al., 1993)

In et al., et should not be followed by a period.

 

Six or More Authors: Use the first author's name followed by et al. in the signal phrase or in parentheses.

Example:
Harris et al. (2001) argued...
(Harris et al., 2001)

 

Unknown Author: If the work does not have an author, cite the source by its title in the signal phrase or use the first word or two in the parentheses. Titles of books and reports are italicized or underlined; titles of articles, chapters, and web pages are in quotation marks.

Example:

A similar study was done of students learning to format research papers ("Using APA," 2001).

Note: In the rare case the "Anonymous" is used for the author, treat it as the author's name (Anonymous, 2001). In the reference list, use the name Anonymous as the author.

 

Organization as an Author: If the author is an organization or a government agency, mention the organization in the signal phrase or in the parenthetical citation the first time you cite the source.

Example:
According to the American Psychological Association (2000),...

If the organization has a well-known abbreviation, include the abbreviation in brackets the first time the source is cited and then use only the abbreviation in later citations.

Example:
First citation: (Mothers Against Drunk Driving [MADD], 2000)
Second citation: (MADD, 2000)

 

Two or More Works in the Same Parentheses: When your parenthetical citation includes two or more works, order them the same way they appear in the reference list (viz., alphabetically), separated by a semi-colon.

Example:
(Berndt, 2002; Harlow, 1983)

 

Authors With the Same Last Name: To prevent confusion, use first initials with the last names.

Example:
(E. Johnson, 2001; L. Johnson, 1998)

 

Two or More Works by the Same Author in the Same Year: If you have two sources by the same author in the same year, use lower-case letters (a, b, c) with the year to order the entries in the reference list. Use the lower-case letters with the year in the in-text citation.

Example:
Research by Berndt (1981a) illustrated that...

 

Introductions, Prefaces, Forewords, and Afterwords: When citing an Introduction, Preface, Foreword, or Afterwords in-text, cite the appropriate author and year as usual.

Example:

(Funk & Kolln, 1992)

 

Personal Communication: For interviews, letters, e-mails, and other person-to-person communication, cite the communicator's name, the fact that it was personal communication, and the date of the communication. Do not include personal communication in the reference list.

Example:
(E. Robbins, personal communication, January 4, 2001).

A. P. Smith also claimed that many of her students had difficulties with APA style (personal communication, November 3, 2002)

From the Purdue Owl

Electronic Sources

Electronic Sources

If possible, cite an electronic document the same as any other document by using the author-date style.

Example:
Kenneth (2000) explained...
 

Unknown Author and Unknown Date: If no author or date is given, use the title in your signal phrase or the first word or two of the title in the parentheses and use the abbreviation "n.d." (for "no date").

Example:
Another study of students and research decisions discovered that students succeeded with tutoring ("Tutoring and APA," n.d.).
 
From the Purdue Owl

Citing Indirect Sources

Citing Indirect Sources

If you use a source that was cited in another source, name the original source in your signal phrase. List the secondary source in your reference list and include the secondary source in the parentheses.

Example:
Johnson argued that...(as cited in Smith, 2003, p. 102).
 
Note: When citing material in parentheses, set off the citation with a comma, as above. Also, try to locate the original material and cite the original source.

From The Purdue Owl

Sources with No Page Numbers

Sources Without Page Numbers

When an electronic source lacks page numbers, you should try to include information that will help readers find the passage being cited. When an electronic document has numbered paragraphs, use the abbreviation "para." followed by the paragraph number (Hall, 2001, para. 5). If the paragraphs are not numbered and the document includes headings, provide the appropriate heading and specify the paragraph under that heading. Note that in some electronic sources, like Web pages, people can use the Find function in their browser to locate any passages you cite.

Example:

According to Smith (1997), ... (Mind over Matter section, para. 6).

Note: Never use the page numbers of Web pages you print out; different computers print Web pages with different pagination.

From the Purdue Owl